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Ultimate Roadtrips T&Cs




Whilst the organisers take every precaution against risk, driving can be a risky pursuit.  As a participant, you are responsible for your own safety and the safety of others and we remind you of this, whilst also making clear that we (the organisers) take NO responsibility for any incidents.


Ultimate Roadtrips tours are NOT A RACE or timed event.  Participants must always conduct themselves in a safe manner.  Any hint of competition or racing on the road will incur immediate removal from the tour with no refund.  You are expected to drive with due care and attention for yourself, your fellow tour customers and all other road users.


The tours are a navigational road trip, they are not guided stages.  You will be given a route plan, which it is your responsibility to follow – all routes allow for more than enough time to complete at fully legal and responsible speeds.


If a group booking is made, the lead name accepts the T&Cs on behalf of their group



Entry Fees:


All entry fees are fully payable 30 days before the date of the event.  At this stage, all fees are NON REFUNDABLE.  The entry fee does not include any personal expenses during the Event, such as fuel, tolls, food, drink, fines, repair costs or any other expenses of any kind.


If, for any reason, you decide to withdraw either before or during the Event, your fee is neither transferable nor refundable. We advise you to take out suitable insurance if you think this will be a problem.


The Event organisers reserve the right to refuse entry to the Event.



Changes to the Booking:


Once you have paid your event fee, your details are final (attendees and car)  Any changes required to these may require payment of an administration fee to cover our costs with any accommodation/transport/entertainment bookings.  This is at our discretion.


Required Documents:


a) Driving Licence – all drivers must hold a valid full UK driving licence

b) Vehicle insurance – for all drivers

c) MOT certificate – as the condition of a vehicle may deteriorate within the period of an MOT, it is your responsibility to ensure that your vehicle is in a roadworthy condition for the event.

d) Valid Passport – for all participants in international tours

It is the sole responsibility of the participants to ensure that their documents are in order. They must be valid from the beginning up to, and including, the last day of the Event. You will be required to sign to this effect at the Event launch. Failure to sign the registration form will result in disqualification from the Event without refund.

You cannot participate in any other vehicle than the one registered.



Age Restrictions:


Drivers must be at least 18 years old at the start of the event. Any participants under 18 must be accompanied by an adult who is responsible for their conduct (ref alcohol laws, etc)



Tour Decals:


By paying the entry fee you agree to have the Ultimate Roadtrips and all official Event sponsors’ stickers placed on your vehicle at all times during the Event. All stickers are non-permanent, are easy to remove and will not leave any damage to your vehicle. The Event organisers are therefore not responsible for any claims of damage to your vehicle as a result of applying or removing such stickers.



Local Laws:


For international tours, all participants must drive safely and at all times obey the specific regulations for each country visited. This includes (but is not limited to) speed regulations, highway laws, vehicle safety laws and laws relating to the possession or use of alcohol or drugs.


It is up to you to ensure that you are fully up to date with the driving requirements for each country you visit. Some countries require you to carry certain equipment. You will be provided with a driving guide prior to commencement of the rally; however this may not be an exhaustive list.





This will be detailed in each specific tour description.  Normally, each booked car with two passengers has a twin or double room.  Twins or doubles will be arranged at time of booking and while we endeavour to provide the requested type (double or twin) we cannot guarantee this.


A credit card must be provided for each room as a security deposit when checking in. It will be charged at check out for any costs (such as food and drinks) or damages.





Ultimate Roadtrips pride ourselves on the standards of our tours.  All participants must conduct themselves responsibly and in an appropriate manner at all times. You must not consume alcohol whilst driving, drive whilst under the influence of alcohol (or any other intoxicating substance) or drive if your ability to do so safely is compromised by illness, lack of adequate rest, or any other condition. Any illegal behaviour will result in the cancellation of your participation without refund.





If you fail to complete any part of the route or become unable to continue at any stage of the Event, you will not be entitled to a refund.



Changes or Cancellation:


The Event organisers reserve the right to either change the Event schedule or cancel the Event at any time.


Image Rights:


All participants consent to be photographed and to be included in any filming of the Event. You consent to the use of your name, image, likeness, voice and biographical material in connection with any and all footage, publicity and related promotional material. Participants are only entitled to take photographs and film footage of the Event for non-commercial purposes.




You are not permitted to use the ‘Ultimate Roadtrips tours’ logos or branding under any circumstance other than placing stickers on your vehicle. This includes any printed material or websites.



Intellectual Property Rights inc Copyright:


a) The names, images and logos identifying Ultimate Roadtrips tours and all associated companies or third parties and any products and services are proprietary marks of these parties. Nothing in the Terms shall be construed as conferring to you any licence or right under any intellectual property right of any of the above parties unless expressly stated otherwise.


b) All copyright, trade marks and other intellectual property rights in the Website (including the design, arrangement and look and feel) and all material, software or content supplied as part of the Website, shall remain at all times our property or the property of our licensors and is protected by intellectual property law.



Ownership of the Event:


By agreeing to our Terms you are agreeing that you will not organise, invest or fund a tour or similar driving event which attempts to replicate this Event or any of its unique features, activities and components or which seeks to benefit in any way from the Organiser’s branding or goodwill. Doing so will result in immediate legal action from the Organiser.



Force Majeure:


The Event organisers cannot accept liability or refund monies if the Event has to be amended or cancelled due to any circumstances outside our control or that we could not foresee or avoid. Such as (but not limited to) war, threat of war, riot or civil unrest, terrorist activity, industrial disputes, natural disasters, adverse weather conditions, ferry delays or traffic delays. Neither can we be held responsible if certain attractions change their opening times or are closed.



Terms and Conditions Changes:


The Event organisers reserve the right to change these terms and conditions at any time. Participants will be notified of the changes and will be deemed to have accepted the amended terms and conditions by participating in the Event.





You will indemnify the Event organisers, its officers, directors, employees, consultants, agents and sponsors against any and all claims, lawsuits and causes of action brought against them by any third party as a result of your action or participation in the Event, including without limitation, your violation of any laws or regulations or your breach of these Terms and Conditions of entry.



Violations of Terms:


If any participants violate any of the above terms and conditions or refuse to follow the instructions given prior or during the Event by the Event organisers, you may be prohibited from any or further participation in the Event.




These terms and conditions and your participation in the Event are governed by Scottish law and you submit to the jurisdiction of the Courts of Scotland.

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